Faculty Meeting Minutes, September 1, 1881-1978

Collection Overview

Title: Faculty Meeting Minutes, September 1, 1881-1978

Record Series: 07/01/02

Record Group:

07/01/02 Faculty Meeting Minutes


Date: 1881-1978

Extent: 6 boxes (5.21 linear feet)

Repository: Special Collections and University Archives, Rod Library, University of Northern Iowa.

Language: Materials entirely in English.

Information for Users

Accessing the Collection:

No restrictions. Materials are open for research.

Sensitive Materials Statement: Manuscript collections and archival records may contain materials with sensitive or confidential information that is protected under federal or state right to privacy or similar laws, and the Iowa Open Records Law (see Iowa Code § 22.7). Researchers are advised that the disclosure of certain information pertaining to identifiable living individuals represented in this collection without the consent of those individuals may have legal ramifications (e.g., a cause of action under common law for invasion of privacy may arise if facts concerning an individual's private life are published that would be deemed highly offensive to a reasonable person) for which the University of Northern Iowa assumes no responsibility.

Preferred Citation: [Identification of item], in the [Series Title] #[series number], [folder number or title when applicable], [Collection Name], Rod Library, University of Northern Iowa. 

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Scope and Content

The numbering system for dockets and minutes of the Faculty and Senate varies over the years. Docket numbers were first assigned in 1911 to items of business for the faculty to consider. Generally the Faculty tended to consider one docket per meeting in consecutive numerical order. However, there are many exceptions to this rule. Faculty meetings were designated only by date. When the Senate was organized in late 1937, a certain confusion in the numbering system arose. Several faculty meetings were given docket numbers (351, 352, 353), while others were designated only by date. The first several organizational meetings of the Senate were designated only by date. The first regular Senate business meeting, February 21, 1938, was designated docket #353. From that meeting through November 14, 1948, each Senate meeting was designated by a docket number (353-429). Faculty meetings continued to be designated by date only. Docket numbers were not assigned to the Senate meetings of February 14, 1949, April 12, 1949, May 9, 1949, August 8, 1949, and November 14, 1949. But when the January 23, 1950, Senate meeting was designated docket 435, the aforementioned five meetings had obviously been taken into account.

At this point an important change in the numbering system occurred. Docket 436 was assigned to the faculty meeting of February 6, 1950. From this point forward, the faculty and Senate have used a common numbering system—that is, if a Senate meeting were designated docket 500 and the faculty met the next day, then the faculty meeting would be designated docket 501. Whichever body met next would receive 502, to be followed by 503, and so on. The term “docket number” was used for many years, until it gradually disappeared in the mid-1960s. From then on, faculty and Senate minutes have been designated by a number at the head of the page, without the word docket.

In late 1971, the Senate began a new docket numbering system to designate special items of business. Several items could be considered at each meeting. The old docket numbering system, then, has been completely replaced as a method of designating items of business. However, it survives as the means of numbering Senate and faculty meetings.

Minutes of Professor’s Meetings, from ca. May 1916 through August 9, 1937, may be found in Volume II.

According to C.S. Cory, College Registrar and Examiner, 1907-1949, “…no minutes of faculty meetings were kept until September 1, 1881. The earliest minutes are recorded in a note-book [sic] labeled Volume II….”


BOX 1 – September 1, 1881-May 23, 1911

  • Four volumes (II-V). Throughout Volume II there are minutes of meetings of the Board of Examiners.

BOX 2 – June 14, 1911-February 14, 1949

  • Three bound volumes ((VI-VIII). Included in each of these three volumes are Senate minutes, December 2, 1937-February 14, 1949.

BOX 3 – February 21, 1949-February 2, 1959

  • Three bound volumes (IX-XI). Included in each of these three volumes are Senate minutes, April 12, 1949-January 19, 1959.

BOX 4 – March 2, 1959-September 13, 1965

  • Two bound volumes (XII-XIII). Included in each of these two volumes are Senate minutes, February 9, 1959-July 19, 1965.

BOX 5 – November 1, 1965-December 5, 1977

  • #840-1218

BOX 6 – January 16, 1978-

  • (#1220-    )

Processing Information

Finding aid developed by Archivist Gerald Peterson sometime after 1978. Updated by Library Associate Dave Hoing, November 2017 and April 2018. Linear feet updated August 25, 2017.